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EAP Policy Manual FFY24 Chapter 2 Applications & Application Processing Page 5 The Pre-Application will print information from the previous year’s application. Instructions and Privacy Notice and Your Rights and Responsibilities will be part of the mailing. • The Recertification Application verifies previously provided information of the applicant remains true. Households with certain fixed incomes are offered Recertification application without requiring proof of income. To qualify for a Recertification application, household income must include one or more of these income types and no others: Social Security, Supplemental Security Income (SSI), and Pension/Annuity payments. Commerce sends a Recertification application to these households asking for verification of previous information. Instructions and Privacy Notice and Your Rights and Responsibilities will be part of the mailing. Households with no change in their income will be recertified when they return the signed application. Households with income changes must provide income documentation for the changes. Every third year households in this category will be asked to complete a non-recertification application and provide proof of income. • The Privacy Notice and Your Rights and Responsibilities provides the required privacy notice, which notifies applicants of their rights and obligations under the programs. Note: Use of Recertification applications and pre-printed application forms for households who have previously applied simplifies the application process for applicants and Service Providers. If an applicant was previously denied EAP benefits due to an incomplete application, the household may provide the requested documents and information by June 30 to have eligibility and benefit amounts determined. EAP benefit awards will depend on funds available. Statutorily Required Application Components Privacy Notice and Your Rights and Responsibilities The Privacy Notice and Your Rights and Responsibilities handout meets the requirements of the Privacy Notice contained in Minn. Stat. § 13.04, subd. 2. This information must be included with each application, including telephone applications. To ensure that each applicant clearly understands the Privacy Notice and Your Rights and Responsibilities handout, Service Providers must be willing to explain it to potential applicants who call and ask to have it explained. Privacy Notice and Your Rights and Responsibilities includes the following: • Eligibility restrictions. • Notification rights. • Appeal rights. • Privacy rights.