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EAP Policy Manual FFY24 Chapter 1 Service Provider Selection and Responsibilities Page 1 Commerce Contract Termination or Non-Renewal Commerce may terminate or decline to renew an EAP Service Provider’s LIHEAP Grant Contract. Commerce will strictly follow contract requirements if terminating a contract. Commerce will provide the EAP Service Provider with written notice identifying the effective date and the remaining obligations for both parties. Successor Selection If the EAP Service Provider change is due to an EAP Service Provider resignation or Commerce contract termination or non-renewal, Commerce follows the Minnesota Department of Administration’s Office of Grants Management policies and procedures. Between Program Years Commerce will select a successor EAP Service Provider through a formal RFP process. During the Program Year Commerce will select a successor EAP Service Provider through a formal RFP process. However, Commerce may execute a short-term contract with an existing EAP Service Provider on an interim or emergency basis, as needed. Commerce may subdivide the vacated EAP service area. Transferring Program Activity Upon identifying the successor EAP Service Provider, Commerce directs the transition with the exiting and successor EAP Service Providers to facilitate the transition. Subcontracting the Energy Assistance Program Service Providers must get written permission from Commerce to subcontract or assign any or all of a program. Control Environment Service Providers should establish and maintain an ethical and procedural work environment throughout the organization that sets a positive and supportive attitude toward internal control and conscientious management.