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EAP Policy Manual FFY24 Chapter 16 Mechanical Contractors Page 7 Manual J Requirement 2020 Minnesota Energy Code requires a Manual J or an approved equivalent method when installing a heating system. The calculation is not required to submit a bid or proposal, but must be performed before installing the heating unit. If a Manual J is not required by code due to the dwelling type – for example, a mobile home – a photo of the mobile home data plate or a copy of other available documentation is needed. If no documentation exists for a mobile home, replace with the same size furnace unless the contractor recommends a different size. The contractor must explain in writing how the furnace was properly sized for a dwelling if required documentation does not exist or cannot be provided. Completion Certificates All replacements and repair work over $1,100 must have a Completion Certificate signed by the contractor and household stating the specified work was completed and the client is satisfied with the work. The homeowner and mechanical contractor must sign and date the Completion Certificate. The Completion Certificate must be completely filled out before payment is made. Payments Service Providers authorize payments for mechanical contractors for work completed on behalf of eligible households. Payments are made directly to the contractor and not to the households. The household may not contribute toward the cost of the ERR payments. Service Providers initiate payments in eHEAT after all required documents, including itemized invoices, are received. Minnesota Management & Budget (MMB) processes payments by Electronic Fund Transfer (EFT) to the mechanical contractor bank account or mailed as a warrant (check). Payment Requirements Contractors must submit all required paperwork before payments are made. Service Providers certify payments after receipt of the signed Completion Certificate and inspection tool, if inspected. Service Providers conduct a minimum of one annual on-site inspection for contractors performing replacements, in addition to any locally-required inspections.