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EAP Policy Manual FFY24 Chapter 15 Energy Vendors Page 16 • Households that have discontinued as customers: Refunds to EAP are within 10 days of the change. • Questionable payments: Payments are questioned if they appear abnormal to EAP practices. • Two EAP households’ payments to one account: Only one EAP household’s payments are applied to one account. Contact the Service Provider with questions or if an issue is identified. Energy vendors have a duty to report any known suspected fraud, error or abuse. If a pattern of payments does not appear to comply with EAP policies, please report concerns to Commerce at eap.mail@state.mn.us. Energy Vendor Registration and Change of Energy Vendor Information To receive payments on behalf of an applicant, an energy vendor must be registered with Commerce and Minnesota Management & Budget (MMB). Energy vendors register by submitting the completed Energy Vendor Registration for EAP Payments form to their local Service Provider, which is then provided to Commerce to complete registration. Registration information must include: • Full Legal Business Name (TIN Name). • Common Name (DBA), if any. • Business location address and mailing address. • Business Phone Number. • Contact name, phone number, and email address. • Service Providers working with. • Federal Tax Number. • Completed and signed IRS Form W-9. • State Identification Number (nine digit number). • If the Business is a Corporation, Partnership or Individual SSN. • Minnesota Management & Budget (MMB) Vendor ID Number (if already an approved MMB Vendor): 11 digit number. To receive payment, energy vendors must have an MMB Vendor Registration Number (also referred to as a Vendor ID Number or a SWIFT ID Number). Commerce will register new energy vendors with MMB as part of the eHEAT registration process.