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EAP Policy Manual FFY24 Chapter 11 Data Practices and Records Page 16 • Verifying the identity of the third party data recipient using picture identification presented when the information is picked up, mailing the information by certified mail to the third party’s address, with restricted delivery mail if the data is released to an individual; or e-mailing the encrypted data to the third party’s official e-mail address. 6. Throughout the process, document the release of data: • Prepare a dated list of data the third party receives. • Get third party’s signature on dated list, if picked up. • Collect copies of the certified mail receipt, record of delivery and signature confirmation and file with the dated list of mailed data. • Maintain file of e-mail and included data. • Maintain all signed Informed Consent to Release Private Data forms. Appendices 11A - Informed Consent to Release Private Data 11B - Debtor's Exemption Claim Notice Example 11C - eHEAT Administrator Security Agreement 11D - eHEAT User Security Agreement 11E - Template for Garnishment Response Letter