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EAP Policy Manual FFY24 Chapter 6 Energy Related Repair Page 17 Verification, Completion Certificates and Payments On Site Inspections On site post inspections by the Service Provider are required for 50 percent of completed furnace replacements and oil retrofits, with a minimum of one inspection per contractor. Inspections must be completed prior to paying for the work. It is a best practice to get inspections done within 30 days of invoice receipt. On site post inspections are part of the installation process and costs may be included in the cost of the ERR event. The allowable charge to ERR funds is limited to the Service Provider mileage rate, employee travel time at the employee’s cost and one-half hour inspection charge at the employee cost or contractor’s invoiced amount. Additional costs must be charged to EAP administrative funds. Any alternative methods of paying for ERR inspection costs must be reported to Commerce prior to payment. Inspection costs are documented on the ERR Furnace Replacement Inspection Tool, part of ERR Forms (Appendix 6A) . Inspections must verify: • Replaced units and or retrofits are those authorized/approved by the Service Provider and/or contracted for in the bid. • Billed material and work was installed and completed. ERR Furnace Replacement Inspection Tool The Service Provider must use the ERR Furnace Replacement Inspection Tool (Appendix 6A) to document all on-site heating-unit replacement inspections for ERR. In addition, Service Providers must also enter and complete an ‘Inspection Task’ on the ‘Maintain Post ERR Inspection’ screen in eHEAT. ERR Completion Certificates All replacements and repair work over $1,100 completed with ERR funds must have a Completion Certificate (part of ERR Forms – Appendix 6A) signed by the contractor and household stating that the specified work has been completed and the client is satisfied with the work. The household also agrees to allow work to be inspected and may be required to pay for work completed if inspection is not permitted. The Completion Certificate must be signed and dated by the homeowner and the heating contractor. The Completion Certificate must be completely filled out before payment is made. For furnace installations or oil retrofits, the Service Provider’s inspector must also sign, if inspected. A copy of the completed, signed Completion Certificate must be provided to the household for their records.