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EAP Policy Manual FFY24 Chapter 6 Energy Related Repair Page 13 • ERR jobs $5,000-$9,999 must be competitively based on solicitation of a minimum of two (2) written bids • Two (2) solicitations are required but only those that respond within the requested response time need to be considered. If they do not all respond in time, make a selection and document. • If the type of work requires a special contractor (e.g. boiler/oil) and two (2) are not available, solicit bids from the ones available and document the situation. • For ERR jobs where the aggregate dollar amount does not exceed $4,999, no competitive bids are required if it is determined the price is reasonable. Procurement plans where the price per job is determined on an annual basis have already met the requirement for solicitations and a contractor can be selected for the job without seeking multiple bids at that time. Jobs completed using the annual bidding method must still satisfy the requirements of the ERR File Documentation section of this chapter. Each ERR task awarded must be justified and documented. ERR Procurement eHEAT Documentation The Service Provider must use eHEAT to initiate ERR events and to obligate funds prior to authorizing and paying for ERR jobs. The rationale for the procurement method used for each ERR task awarded must be documented in the eHEAT ‘Task’ screens. Documentation of Service Provider ERR Procurement Policies and Procedures The Service Provider must provide Commerce with its procurement policies and procedures prior to the beginning of each program year. This is a required attachment with the Service Provider Local Plan. If the Service Provider’s general procurement standards and/or methods of procurement for ERR change during the program year, the Service Provider must submit this change to Commerce for approval. Send updated procurement policy to your Program Performance Auditor and copy eap.mail@state.mn.us. The Service Provider’s ERR Procurement Policies and Procedures must describe the general procurement standards and methods for procurement of ERR tasks. The Service Provider must also describe the process for eHEAT documentation of ERR tasks.