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6.0 MONITORING AND REPORTING PROGRAM PERFORMANCE MPSC receives and distributes state and federal funds to support the Michigan Energy Assistance Program. As a condition for receipt of these funds, the department must ensure compliance with state and federal regulations. Grantee is required to assume responsibility for monitoring and reporting. Grantee will monitor performance to assure that time schedules are met and projected work by time period is accomplished. Grantee will be provided information regarding and access to a secure site (Salesforce) that must be utilized when electronically submitting required reports and requested client eligibility verification documentation. The Grantee is required to submit periodic reports to staff documenting the financial and programmatic progress of the grant. The Grantee is required to submit the following reports:  Households served data/Client lists  Client File Samples  Financial Status Reports  Program Status Reports  Interim Project Status Report See Appendix Q  Final Project Report See Appendix R Any deviations from the reporting schedule must be approved by the MPSC Grant Administrator. For Grant Year 2024, refer to Appendix I – 2024 MEAP Reporting Schedule 6.1 HOUSEHOLDS SERVED DATA AND DOCUMENTATION/CLIENT LIST Grantee must adhere to standardized reporting requirements uniform lists of values and parameters when submitting low-income household information to MPSC, e.g., program year, Grantee ID, organization ID, MDHHS Case ID, poverty level, state, county, energy provider, assistance program, service type, etc., into selected applicant’s low-income household tracking/database system. MPSC Validation Tool spreadsheet is provided in Appendix D and the most recent version of the Tool is available for download on Salesforce. Grantee will provide two monthly Household Assist Files/Client Lists (using the two separate tabs on the Validation Tool template) that reflect every household served during each reporting period for each FSR and should include corresponding household information. One list will include any direct assistance payments and the second list will include any households that received Assurance 16 services. An optional tab is available to track de-enrolled households monthly, if desired. Households served includes those that received an energy assistance payment or participated in a self- sufficiency activity during the reporting period. The Household Assist Files/Client Lists must be initially submitted by the Grantee in Salesforce to the Financial Status Report tab using the Validation Tool template. Once the file has been reviewed and