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BAM 505 1 of 7 RETURNED/CANCELLED BENEFITS BPB 2024-018 7-1-2024

BRIDGES ADMINISTRATIVE MANUAL STATE OF MICHIGAN DEPARTMENT OF HEALTH & HUMAN SERVICES

DEPARTMENT POLICY This item details procedures for handling FIP, RCA, SDA, State SSI Payment (SSP), CDC, SER, and Medical Services warrants and cash EBT benefits. WARRANTS FIP, RCA, SDA, and SSP Returned and cancelled warrants can be rewritten. Note: A regular assistance warrant payable to a deceased client may be rewritten only if the case remains active under another payee. A vendor warrant to a deceased provider (for example, landlord) can be rewritten to either the executor of the provider's estate or to the client. In some circumstances, the client may not be eligible for the warrant to be rewritten. Initiate closure when any of the following occurs: • The post office returned a warrant to Treasury as undeliverable. • The warrant remains uncashed for over 30 days, and there has been no contact from the client. • The client fails to contact you by the disposition deadline for a warrant returned/cancelled or delivered to the local office. Warrants Returned to Treasury Warrants returned to Treasury are voided. If undeliverable, MDHHS central office will forward the envelope and enclosures and send to the local office for follow up. Check the View Benefits in Bridges, when a payee requests replacement of a warrant not received, to determine if it was returned/cancelled. • Returned/cancelled warrants are replaced, by using the Rewrite Warrants screen in Bridges; see replacing warrants/benefits in this item.

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Official source

BAM 505 1 of 7 RETURNED/CANCELLED BENEFITS BPB 2024-018 7-1-2024

BRIDGES ADMINISTRATIVE MANUAL STATE OF MICHIGAN DEPARTMENT OF HEALTH & HUMAN SERVICES

DEPARTMENT POLICY This item details procedures for handling FIP, RCA, SDA, State SSI Payment (SSP), CDC, SER, and Medical Services warrants and cash EBT benefits. WARRANTS FIP, RCA, SDA, and SSP Returned and cancelled warrants can be rewritten. Note: A regular assistance warrant payable to a deceased client may be rewritten only if the case remains active under another payee. A vendor warrant to a deceased provider (for example, landlord) can be rewritten to either the executor of the provider's estate or to the client. In some circumstances, the client may not be eligible for the warrant to be rewritten. Initiate closure when any of the following occurs: • The post office returned a warrant to Treasury as undeliverable. • The warrant remains uncashed for over 30 days, and there has been no contact from the client. • The client fails to contact you by the disposition deadline for a warrant returned/cancelled or delivered to the local office. Warrants Returned to Treasury Warrants returned to Treasury are voided. If undeliverable, MDHHS central office will forward the envelope and enclosures and send to the local office for follow up. Check the View Benefits in Bridges, when a payee requests replacement of a warrant not received, to determine if it was returned/cancelled. • Returned/cancelled warrants are replaced, by using the Rewrite Warrants screen in Bridges; see replacing warrants/benefits in this item.