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BAM 500 6 of 8 WARRANTS LOST, STOLEN, NOT RECEIVED, OR DESTROYED BPB 2024-018 7-1-2024

BRIDGES ADMINISTRATIVE MANUAL STATE OF MICHIGAN DEPARTMENT OF HEALTH & HUMAN SERVICES

• Send a copy to the local fiscal office. • Give a copy to the provider. When the warrant replacement request is processed. The specialist receives an alert when the stop payment is completed. The special- ist is then able to replace the warrant. Before authorizing payment, verify that the provider information in Bridges is correct. If necessary, correct the information; see BAM 435, Provider Management.

If the stop payment cannot be effected because the warrant was cashed, follow procedures in 1354 Process section of this item. Note: Forged warrants are replaced by the Payment Processing unit. WARRANT STATUS When a warrant is reported lost, stolen, not received or destroyed, check the Warrant Status to determine if a warrant was issued: • If the warrant status shows returned/cancelled, do not proceed with a stop payment. • If the warrant status shows tax offset, do not proceed with a stop payment. This status indicates the warrant was pulled by Treasury; see Warrants Pulled By Treasury in this item. • If the warrant status is paid, this indicates the warrant has been cashed. If the payee still claims they did not receive and cash the warrant, proceed with the 1778 affidavit; see Stop Payment and Replacement in this item. Once the Forgery Analysis has been requested, follow the 1354, Affidavit Claiming Forged Endorsements On A State Treasurer’s Warrant Process in this item. • If the warrant status was an Electronic Funds Transfer (EFT) and shows as paid, do not proceed with a stop payment. This indicates payment was made via an EFT. EFT payments are deposited electronically into an account at a financial institution designated by the provider. If the provider indicates that they