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BAM 320 11 of 12 DEPARTMENT AUDITS BPB 2025-009 4-1-2025

BRIDGES ADMINISTRATIVE MANUAL STATE OF MICHIGAN DEPARTMENT OF HEALTH & HUMAN SERVICES

FNS may require the State agency to conduct additional on-site reviews when a serious problem is detected in a project area which could result in a substantial dollar or service loss. FAME Responsibilities FAME contacts the local office to inform them of the date the review is to begin. They: • Read cases which have been selected according to random procedures. • Interview staff responsible for food assistance activities, • Review records, reports and local procedures. The review is documented on a worksheet and identifies: • A description of the deficiency detected. • The cause(s) of any deficiency detected, if known; and • The number and identification (case name and number) of casefiles selected and examined. They forward the review findings to the county director/district office manager and the director of the Business Service Center (BSC) that the local office is assigned to, listing all deficiencies found during the FAME review. The written report contains a general summary of findings, specific case findings and a request for a corrective action response. Review worksheets are retained by FAME and ESA for three years and are made available to FNS upon request. Local Office Responsibilities Local offices must take appropriate corrective action on errors found in the case record within 15 days of receiving the FAME review report. They must then submit a Corrective Action Plan (CAP) to the FAME within 60 days of the FAME report. The local office CAP must address: • Each of the program area deficiencies in the FAME report. • Include the corrective action they will use to correct the deficiency.