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BAM 310 8 of 29 CONFIDENTIALITY AND PUBLIC ACCESS TO CASE RECORDS BPB 2022-015 7-1-2022
BRIDGES ADMINISTRATIVE MANUAL STATE OF MICHIGAN DEPARTMENT OF HEALTH & HUMAN SERVICES
Example: A representative of the Toys for Tots organization might request a list of families in the county with children of pre-school age. If the above conditions are met respond to the request by releasing only the following: • Grantee name and address. • First name(s) and age(s) of the child(ren) living with the grantee. Retain completed requests chronologically in a separate file. Record on the back or attach a sheet to indicate the client(s) identified, resulting benefit(s), other facts concerning the inquiry, and any client action taken as a result. If a list of clients was provided, attach a copy. Client consent is obtained via the MDHHS-1171, Assistance Application. The MDHHS-1171-INFO, Information Booklet, contains a section called "Release Information for Program Needs." By signing the MDHHS-1171, an individual certifies that they have received a copy, reviewed, and agree with the sections in the assistance application information booklet which permits limited case information to be divulged to charitable organizations. For requests for client lists see Client Lists in this item.
General Public Access to Case Records All Programs Federal regulations and Michigan law limit general public access to case records. The general public means anyone except the client, the client's representative, a recognized charitable organization, or a local, state, or federal government official whose request is part of official duties. When the client has provided a signed consent to release specific information, that specific information may be given to members of the general public who request it. Information required by court order to be released must be given to the person/agency named in the order.