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BAM 305 6 of 9 ASSIGNMENT, REASSIGNMENT AND TRANSFER BPB 2015-005 4-1-2015

BRIDGES ADMINISTRATIVE MANUAL STATE OF MICHIGAN DEPARTMENT OF HEALTH & HUMAN SERVICES

Note: Admission to a hospital’s long-term care unit can reasonably be expected to last more than 30 days. Transfer Procedures All Programs To prepare a case for transfer, do the following: 1. For electronic data management (EDM) hybrid cases, provide what exists of the paper case file to administrative support with the DHS-709, EDM Transfer-out Notice of Hybrid Case File, attached to the top of the file. 2. When a case file containing only electronic documents (ED) is identified to be transferred, the following steps must be completed by the specialist:  View Pending Casework screen. Complete pending work such as all EDs, change reports and task/reminders prior to transfer. If all EDs are not able to be completed for example, Disability Determination Service (DDS) determination pending, health plan change may affect treatment; the manager can elect to transfer the case, similar to transferring cases with outstanding tasks/reminders. 3. Once the case is ready to be transferred, the specialist transfers the case in Bridges by:  Locating the case or application on the Case Transfer screen. Then locate the case or application to be transferred using the Case/Application search box.  Select the Region and Office the case is being transferred to, or use the magnifying glass to search for the correct office.  Click Update.

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Page 6

Official source

BAM 305 6 of 9 ASSIGNMENT, REASSIGNMENT AND TRANSFER BPB 2015-005 4-1-2015

BRIDGES ADMINISTRATIVE MANUAL STATE OF MICHIGAN DEPARTMENT OF HEALTH & HUMAN SERVICES

Note: Admission to a hospital’s long-term care unit can reasonably be expected to last more than 30 days. Transfer Procedures All Programs To prepare a case for transfer, do the following: 1. For electronic data management (EDM) hybrid cases, provide what exists of the paper case file to administrative support with the DHS-709, EDM Transfer-out Notice of Hybrid Case File, attached to the top of the file. 2. When a case file containing only electronic documents (ED) is identified to be transferred, the following steps must be completed by the specialist:  View Pending Casework screen. Complete pending work such as all EDs, change reports and task/reminders prior to transfer. If all EDs are not able to be completed for example, Disability Determination Service (DDS) determination pending, health plan change may affect treatment; the manager can elect to transfer the case, similar to transferring cases with outstanding tasks/reminders. 3. Once the case is ready to be transferred, the specialist transfers the case in Bridges by:  Locating the case or application on the Case Transfer screen. Then locate the case or application to be transferred using the Case/Application search box.  Select the Region and Office the case is being transferred to, or use the magnifying glass to search for the correct office.  Click Update.