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Chapter 12: Energy Delivery Statement (EDS) Procedures

12.0 EDS Assignment 1. State OHEP staff will assign EDS for both utility and non-utility vendors on a designated day once per week. In the event that the EDS assignment schedule is modified due to holidays or scheduling conflicts LAAs and Utility vendors will receive advance notice of any change.

12.0.1 EDS Payment Processing Payments to Utility Vendors ● Utility payment transmittals are forwarded to the accounts payable team at DHS Central once per week for payment issuance through FMIS. ● Payment files are forwarded to the Utility Vendor once per week on a designated day. ● Payment status for utility EDS updates automatically to “PAID” once the payment transmittal has been created. In the event that the automatic update fails, a state OHEP staff member will manually update utility payments to “PAID” the following week.

Payments to Bulk Fuel Vendors, Landlords and Direct Pay customers ● A data file containing a list of EDS to be paid is created by the OHEP systems team on a designated day each week. ● The file is forwarded to the D365 systems team to create payment journals processed by 5 local processing jurisdictions. (Attachment) ○ Allegany County DSS ○ Cecil County DSS ○ Kent County DSS

Updated May 2025