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Chapter 10: OHEP’s Administrative Funds Policy

10. 0 Competitive Procurement Process For jurisdictions where energy assistance is not administered by a Local Department of Social Services (LDSS), a competitive procurement process will be conducted to award service delivery contracts for periods not exceeding five (5) years.

● All procurement activities will follow applicable State procurement laws and regulations.

Local Departments of Social Services (LDSS) Each LDSS operating as a Local Administering Agency (LAA) will receive administrative funds via a line-item budget covering staff salaries and operational costs for the contract period. ● Budgets must be submitted upon request by State OHEP.

● State OHEP will review, determine, and approve the final administrative funding amounts.

Other Government Agencies Government agencies awarded program funds will enter into an intergovernmental agreement signed by both parties. All LAAs are responsible for maintaining sound internal controls, recordkeeping, and reporting systems for the proper management of administrative funds. 10.1 Budget Management A. Budget Process

Updated May 2025