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○ Updated driver’s license

● Notarized letters are not acceptable. ● The OHEP system requires entering 000-00-0000 for relocated applicants still listed for data purposes.

Social Security Number (SSN) Verification SSNs must be verified and placed in the current file unless already verified in a prior fiscal year. For missing SSNs: ○ Applications may be held in pending status for 15 days while awaiting documentation. ○ LAAs must attempt to verify via state systems. ○ In crisis situations, use 000-00-000 for children awaiting SSNs, with proof of SSA application. ○ Applications may be denied if proof isn’t provided within required timeframes or if applicants refuse to obtain a required SSN. SSN Card Types 1. Unrestricted (valid for work) 2. Not Valid for Employment (issued for benefit eligibility) 3. Valid for Work Only with DHS Authorization

Photo Identification Requirements ● Required for applicants unless already on file.

● Acceptable forms include:

○ Driver’s license ○ MVA ID card U.S. or out-of-country passport ○ Military ID ○ Employment ID

Updated May 2025