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Louisiana LIHEAP Service Delivery Guide 19 | P a g e

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of any information as required by federal, state, or local law. Data security management is a way to maintain the integrity of electronic data and to make sure that the electronic data are not accessible by unauthorized parties or susceptible to corruption.

Report any breach to the integrity of any electronic data that contains either sensitive information or information pertaining to electronic signatures to LHC. Such security policies should comply with federal, state or local laws, regulations, and guidance.

Utilize a method to track electronic activity associated with sensitive documents and information. In the event of a data breach, Subgrantees should have a method to facilitate disclosure to those affected by the breach.

Such tracking methods should also be designed in such a way as to allow security audits of the electronic data when requested by federal or state agencies. Such audits must be permissible and conducted within the protections of the Privacy Act and other privacy and confidentiality laws and regulations. 2.8 Inventory Control A. Inventory List Any equipment or supplies (i.e. laptops, printers, scanners, etc.) over $100 that are purchased with program funds for use by the Subgrantee shall remain the property of LHC and the LIHEAP Grant. Subgrantee shall be required to sign for equipment and supplies delivered to their location and shall maintain a LIHEAP inventory log. The inventory log shall contain, at a minimum:  The date the equipment or supplies over $100 were received  The brand name/manufacturer of the equipment/supply  The serial number (if applicable) of the equipment/supply  The location within the Subgrantee‘s building where the equipment/supply is located (For example: reception area, Classroom 1, Customer Intake) The Subgrantee may utilize their own inventory forms, but should be able to account for LIHEAP equipment/supplies separately from their own equipment.