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Louisiana LIHEAP Service Delivery Guide 10 | P a g e

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2.3 Administrative Policies For the purpose of LIHEAP, administrative policies are those that document compliance with contract provisions, and state and federal regulations. Administrative policies may be monitored by LHC personnel annually during the program review. The documentation reviewed for compliance may include the following provisions and regulations:  Compliance with non-discrimination in service delivery  Compliance with Equal Employment Opportunity (EEO)  Compliance with minimum wage law and affirmative action plan  Compliance with Limited English Proficiency (LEP) plan  Compliance with confidentiality policy  Compliance with prohibition of funds for political support  Compliance with audit policy and provisions  Compliance with financial management practices  Compliance with records retention policies  Compliance with conflict of interest policy  Maintenance of required insurances All Subgrantees shall have a copy of their policy and procedure manual(s) available for review. 2.4 LIHEAP Contractual Documents Subgrantees must submit the following documentation with each executed Low Income Home Energy Assistance Program (LIHEAP) Subgrantee Agreement: 1) Cost Allocation Plan (CAP) 2) Annual LIHEAP Budget 3) Assurance 16 (Client Education) Annual Proposal (Appendix A) 4) Board Roster, Bylaws (most recent version), Resolution authorizing the execution of the LIHEAP Agreement and any Minutes related to the LIHEAP Agreement 5) Certificate Regarding Lobbying 6) Proof of Insurance Coverage for the following (See Section VII of the LIHEAP Subgrantee Agreement for minimum coverage amounts):

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Official source

Louisiana LIHEAP Service Delivery Guide 10 | P a g e

A p r i l 1 , 2 0 2 6

2.3 Administrative Policies For the purpose of LIHEAP, administrative policies are those that document compliance with contract provisions, and state and federal regulations. Administrative policies may be monitored by LHC personnel annually during the program review. The documentation reviewed for compliance may include the following provisions and regulations:  Compliance with non-discrimination in service delivery  Compliance with Equal Employment Opportunity (EEO)  Compliance with minimum wage law and affirmative action plan  Compliance with Limited English Proficiency (LEP) plan  Compliance with confidentiality policy  Compliance with prohibition of funds for political support  Compliance with audit policy and provisions  Compliance with financial management practices  Compliance with records retention policies  Compliance with conflict of interest policy  Maintenance of required insurances All Subgrantees shall have a copy of their policy and procedure manual(s) available for review. 2.4 LIHEAP Contractual Documents Subgrantees must submit the following documentation with each executed Low Income Home Energy Assistance Program (LIHEAP) Subgrantee Agreement: 1) Cost Allocation Plan (CAP) 2) Annual LIHEAP Budget 3) Assurance 16 (Client Education) Annual Proposal (Appendix A) 4) Board Roster, Bylaws (most recent version), Resolution authorizing the execution of the LIHEAP Agreement and any Minutes related to the LIHEAP Agreement 5) Certificate Regarding Lobbying 6) Proof of Insurance Coverage for the following (See Section VII of the LIHEAP Subgrantee Agreement for minimum coverage amounts):