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requirements are discussed with all E&T Providers and Partners. Case comments are reviewed for next steps and accuracy. Corrective action items are listed on the monitoring tool. The agency is given two weeks to update any action items. The monitoring tool and corrections are emailed between the agencies and the state staff and are kept on file. The DCBS Contract Performance Section conducts interim Performance Evaluations as required by Department for Procurement and Grant Oversight as a record of vendor’s performance regarding deliverables and invoicing during the contract year. The procurement team writes the monitor tool which is written based on regulations/guidelines set for in the contract. Program staff reviews and approves the monitoring tool. All contractors are provided copies of the Contract Monitoring Tools in advance of the appointment. Contract monitoring is conducted by desk review (document review) or on-site. The monitoring process will be uploaded to the accounting program E- Mars. Indirect Monitoring: DFS requires the E&T Providers and Partners to submit a monthly report on their participants. Central Office E&T staff review reports to ensure participants are eligible for E&T program and to monitor participant progress. As part of the last management evaluation, E&T team created a schedule for monitoring the E&T providers and partners. The E&T Providers meet via Teams in February, April, June, August, October, December: Partners meet via Teams in January, March, May, July, September, and November. The yearly site visits are conducted in April or May. The monitoring review tool is shared via email with any corrective actions and is followed up with review of the corrections by Central Office E&T staff. The monitoring review tool is the official report. The fiscal integrity review of E&T Providers and Partners is conducted by members of the Compliance Analyst/Contract Monitor of Division of Administration and Financial Management through the Contracts Performance Section. How frequently does the State agency monitor E&T providers’ program and fiscal operations? Daily Weekly Monthly Quarterly Bi-Annually Annually Other Explain the frequency at which the State agency monitors E&T providers’ program and fiscal operations. Direct Monitoring: The E&T program specialists (2) conducts monthly monitoring reviews via TEAMs call with the exception of at least one site visit annually. During the scheduled review, the state shares federal and/or state policy changes. The review monitoring is conducted with E&T partners including the director, supervisor(s), and other designated staff. The monitoring review includes four SNAP E&T cases from the prior months to review in the case management system (kynect ability) to ensure program compliance. On the monitoring tool (report) of each case, the Provider or Partner is reviewed on elements such as steps taken once the referral is received, assessment, referrals and placements to components and opportunities, transportation issuances, and monthly tracking. Program compliance including allowable costs and meeting federal and state requirements are discussed with all E&T Providers and Partners. Case comments are reviewed for next steps 1/29/26, 8:20 AM State Plan KY FY26 - Original Submission https://dam-fns.usda.gov/sites/default/files/microsite/snapet-kyfy26stateplan//index.html 16/142