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The State agency holds monthly meetings with the E&T Providers and Partners to discuss new policies, changes in procedures as well as address concerns with the program. The meetings offer the opportunity to discuss changes, provide clarification, and gather feedback, to ensure all attendees stay informed. The E&T Handbook is revised to include any new policy and clarifications on E&T and the state agency ensures this is provided to the Providers and Partners. We also provide training as needed if procedures are changed as well as when new functionality is implemented on kynect Ability, the E&T case management system. Constant communication by email is used by the state agency and with Providers and Partners. Describe how the State agency, intermediaries, and E&T providers share participant data and information. Include the names of any MIS systems (or other modes of communication) used. Kynect Ability is the MIS system that retains the E&T data including participation, enrolled components, compliance/monthly activity, and case notes. Information on Kynect Ability that is shared with IEES/Worker Portal include when an assessment is completed and monthly participation hours in the E&T component. E&T Providers and Partners use Kynect Ability, the E&T case management system, to monitor participation and communicate information regarding the E&T participant. The state agency uses the Integrated Eligibility and Enrollment System to determine eligibility and capture participant demographic information. The state agency refers the individual to the Providers through an interface between the two systems. Once eligibility has been established by DCBS and the individual has been assessed as a suitable match for the program, a referral is sent to kynect Ability. The E&T Providers and Partners use Kynect Ability to enter the assessment, make referrals, and place in components as well as enter notes/comments about the participant, their progress in the program, and request transportation assistance. The E&T Providers and Partners also use Kynect Ability to report participant changes such as address and employment to the state agency. Information entered on Kynect Ability is sent to IEES via an interface, where it creates a task that is added to the DCBS SNAP queue. A worker who has been assigned to the queue will review the task and take any necessary action, which may include calling or sending appointment letters to the participant. Other modes of communication are through emails and calls which are documented in case record in Kynect Ability. If the State uses a MIS system, describe the E&T related data that is tracked and stored in those systems (e.g. referrals, noncompliance with program requirements, provider determination, etc.), and whether the system(s) interact with each other. Kynect Ability is the MIS system that retains the E&T data including participation, enrolled components, compliance/monthly activity, and case notes. Information on Kynect Ability shared with IEES include when an assessment is completed and monthly participation hours in the E&T component Describe the State agency’s process for monitoring E&T providers’ program and fiscal operations. Include plans for direct monitoring such as visits, as well as indirect monitoring such as reviewing program data, financial invoices, etc. The State agency’s process for monitoring E&T partners’ program and fiscal operations agency include the following: Direct Monitoring: The E&T program specialists (2) conduct monthly monitoring reviews via TEAMs call with the exception of at least one site visit annually. During the scheduled review, the state shares federal and/or state policy changes. The review monitoring is conducted with E&T partners including the director, supervisor(s), and other designated staff. The monitoring review includes at least four SNAP E&T cases from the prior months to review in the case management system (kynect ability) to ensure program compliance. On the monitoring tool (report) of each case, the Provider or Partner is reviewed on elements such as steps taken once the referral is received, assessment, referrals and placements to components and opportunities, transportation issuances, and monthly tracking. Program compliance including allowable costs and meeting federal and state 1/29/26, 8:20 AM State Plan KY FY26 - Original Submission https://dam-fns.usda.gov/sites/default/files/microsite/snapet-kyfy26stateplan//index.html 15/142