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MS 0400

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Volume 1 – General Administration MS 0400 – R. 6/1/26 – OMTL – 697 Audits

[The United States Department of Agriculture (USDA), the Department of Health and Human Services (HHS), and the Government Accountability Office periodically conduct audits to evaluate all phases of program operations. These evaluations emphasize financial accountability and compliance with federal laws and regulations.

The audit process includes the following procedures:

A. The Division of Family Support (DFS) notifies the Service Region Administrator (SRA) and the appropriate Field Services Supervisor (FSSV) of a scheduled audit.

B. An exit conference is held at the conclusion of the audit to discuss deficiencies. The SRA, FSSV, and/or designee will participate in the conference.

C. The FSSV is responsible for ensuring that any deficiencies identified during the exit conference are corrected immediately.

D. Official audit findings and corrective action recommendations are forwarded to the SRA and FSSV.

E. The FSSV replies within 30 calendar days to the findings and recommendations, responding to each detail of the audit specifically. Submit responses with any required claims information attached to the Director of the Division of Family Support (DFS) and the SRA.

F. If the established timeframe cannot be met, an interim report on the progress is submitted to the Director of DFS and the SRA.

G. DFS notifies the SRA and FSSV when the audit is officially closed.]