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MS 0220 [3] d. After interpretation services are provided, the local office will receive a billing invoice. This invoice must be signed off on by an SRAA and uploaded to the KITS system with the Annual Affidavit for Bidders, Offerors, and Contractors. These forms may be uploaded by whoever has access to KITS. If the request form is signed off by someone other than a branch manager or SRAA, it will be rejected by the Accounts Payable Branch. 6. At application, reapplication, and recertification, or at any time an interpreter service is used, have the individual performing the interpreter service complete the confidentiality form, Business Associate Agreement. Scan a copy into ECF. 7. [Staff must not rely on an individual’s companion for sign language interpretation. Companions may be used only in the following situations: a. In an emergency involving an imminent threat to the safety or welfare of an individual or the public, an adult or minor child accompanying a person who uses sign language may be relied upon to interpret or facilitate communication only when a qualified interpreter is not available. b. In situations not involving an imminent threat, an adult accompanying someone who uses sign language may be relied upon to interpret or facilitate communication when a) the individual requests this, b) the accompanying adult agrees, and c) reliance on the accompanying adult is appropriate under the circumstances. This exception does not apply to minor children. B. In situations when a service is performed by an approved interpreter and a fee is charged, each interpreter has their own billing statement. State employees and unlicensed interpreters provided by the individual (e.g., family members, friends, etc.) are not paid for their interpretation services.] 1. Obtain a signed billing statement from the licensed interpreter, which includes: a. Name of interpreter; b. Social Security number or federal identification number; c. Address, telephone, and email, if available; d. Purpose of the assignment; e. Date the service was provided; and f. Amount of fee. The fee includes: 1) The hourly rate includes time spent travelling, time spent interpreting, and mealtime. Mealtime cannot exceed one hour. Interpreters shall also be paid for at least two hours of service, which can include waiting time due to delays in appointments and when an individual does not appear for the appointment.