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MS 0120 (1) Volume 1 – General Administration MS 0120 – R. 9/1/21 – OMTL-581 Checks Received by the Local Office [Checks may be mailed by Central Office to the local office for the payee shown on the check to pick up. These include checks that have been replaced by Treasury due to being lost, stolen, and/or damaged, or a rejected direct deposit. In addition, the local office may receive checks from individuals, their Authorized Representative (AR), provider, or any other interested party who needs to return checks. If someone other than the payee on the check picks up the check, there must be an explanation in Case Notes as to who authorized the individual to receive the check. Any time a check is received in the local office, the worker must enter the check status information in Worker Portal under Benefit Management on the Update Benefit Status screen. This screen is also updated at the disposition of the check, whether picked up by the individual or returned to Central Office. A. Form PAFS-62, Local Office Check Log, is a mandatory form and must be completed and maintained for all checks received in the local office. Every check received in the local office must be entered on form PAFS-62 upon receipt, and the disposition of the check must be entered as well. It is extremely important that this form is updated appropriately with accurate information needed to track the checks received.] B. Form PAFS-62, Supp A, Affidavit of Check Receipt, is a mandatory form and must be completed and signed by the recipient and worker when the check is picked up. The form should be scanned into the Electronic Case File (ECF). C. If in 30 days, the individual has not picked up the replacement check: 1. Complete form PAFS-61, Disposition of Returned Check, to cancel the check. Scan the form into ECF. 2. Mail form PAFS-61 and the check to: Division of Family Support Family Self-Sufficiency Branch K-TAP Section 275 E. Main Street, 3E-I Frankfort, KY 40621 Annotate the envelope: Do Not Forward