Page 19

Official source

MS 0045 (1) Volume 1 – General Administration MS 0045 – R. 11/1/09 – OMTL-343 Archiving Case Records Archiving is the act of sending case records for storage to the Department of Libraries and Archives (DLA) when the entire case record can be destroyed after a certain time period. Only inactive case records can be archived. DO NOT archive cases involving pending or established claims. When the established claim has been paid in full for three years, the case can be archived. DO NOT archive cases involved in an audit until the audit is completed and the response to the audit is filed. Because local offices utilizing off-site storage facilities must provide case record material within 48 hours of the request by a Quality Control analyst, do not select cases to be archived that have been inactive for less than one year. When sending cases to be archived, indicate on each box the date the case records can be destroyed.

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Page 19

Official source

MS 0045 (1) Volume 1 – General Administration MS 0045 – R. 11/1/09 – OMTL-343 Archiving Case Records Archiving is the act of sending case records for storage to the Department of Libraries and Archives (DLA) when the entire case record can be destroyed after a certain time period. Only inactive case records can be archived. DO NOT archive cases involving pending or established claims. When the established claim has been paid in full for three years, the case can be archived. DO NOT archive cases involved in an audit until the audit is completed and the response to the audit is filed. Because local offices utilizing off-site storage facilities must provide case record material within 48 hours of the request by a Quality Control analyst, do not select cases to be archived that have been inactive for less than one year. When sending cases to be archived, indicate on each box the date the case records can be destroyed.