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o E.g., an applicant applies on November 22, 2024, and provides a paystub for November 8 with a two-week pay period. This would be week 46 (rounded up from 45). However, the applicant began working at the job in February, 2025, and received their first paystub on March 01. This is 10 weeks (rounded up from 9) for which the applicant did not receive pay. Intake would subtract 10 from 46 and determine that the YTD amount represents 36 weeks, then divide the YTD amount by 36 to determine the mean weekly income. • If the household member has not been working for an employer for more than ninety (90) days, or if the household member no longer works for the employer, it may be appropriate to offset the thirteen (13) week multiplier used to determine the household member’s total income for the eligibility period. Intake must determine the number of pay weeks that have elapsed since the applicant’s last pay, and then subtract that number from the multiplier prior to multiplying. o E.g., an applicant applies on November 22, 2024, with a two-week pay period. Their last paystub was November 8. This represents two weeks during which the applicant did not receive pay from this job, so intake will multiply the mean weekly income by 11 rather than 13. • Whenever offsetting any of these values, intake must always use pay dates rather than hire/termination dates in determining the offset, and must document to the extent possible the cause and justification for the offset.

IHCDA has developed a spreadsheet that will automatically calculate 13 weeks of income from a single representative sample paystub without having to manually make the above calculations. To calculate the pay for 13 weeks, application reviewers are to enter the application date, the paystub date, the pay period length in weeks, the YTD gross (or federal taxable gross) income, and some information about when the applicant household member started working this job and whether they are still working the job. The spreadsheet will use this information to extrapolate how much income was earned during the past 13 weeks. Monthly or Bi-Monthly Earned Income • Some applicant household members may hold employment in which they are paid once per month, or they may be paid twice per month on fixed dates (distinct from bi-weekly pay, where they will receive a third paycheck two months of the year). These applicants will require special techniques for calculating their eligibility income. • For applicant household members who are paid monthly, the applicant should provide their most recent paystub. Determine how many months are represented by that paystub (e.g., if the applicant provides a paystub for October, this would