Page 49

47

members will result in monitoring findings. IHCDA defines the income eligibility period as three (3) complete months, or thirteen (13) weeks.

LSPs are to calculate employment income based on the gross amount paid; however, if total gross and federal taxable gross income are both provided, the federal taxable gross income is to be used for the calculation. LSPs must not manually subtract deductions to determine federal taxable gross if it is not supplied on the paystub. In order to determine three months’ worth of income, application reviewers are to use the following methodology: • Application reviewers are to use a paystub dated within 90 days prior to the application date. The most recent paystub is preferred, but any paystub within the eligibility period is acceptable. • Application reviewers are to use the pay date to determine what day of the week the applicant household member’s pay is received. • Application reviewers are to determine how many weeks comprise the year-to- date (YTD) aggregate on the paystub. For our purposes, each instance of the day of the week on which the household member is paid constitutes a week. o For example, in 2025, Friday first fell on January 3. Therefore, when counting weeks, January 3 would mark one week, January 10 would be 2 weeks, February 7 would be 6 weeks, August 15 would be 35 weeks, etc. o If a household member’s paystub indicates they are paid based on a 2- week pay period rather than a 1-week pay period, then any odd-numbered week counts must be rounded up to an even number. For example, an applicant paid every two weeks who is paid on January 5 is being paid for 2 weeks, not 1, and the week count must reflect this. • The gross YTD (or federal gross YTD, if available) is then to be divided by the number of weeks represented by the check being used to calculate eligibility income. This will give intake the mean weekly income for the household member. • The mean weekly income is then multiplied by thirteen (13) in order to determine the household member’s total income for the eligibility period. Special considerations with this calculation method: • If the household member has not been earning pay from the employer since the beginning of the year, it may be appropriate to offset the number of weeks used as the denominator when dividing the YTD amount. If the mean weekly income seems significantly different from what is reflected in the current paystub, intake should follow up with the applicant. Intake must determine the number of weeks for which the applicant did not receive pay from this job and subtract it from the denominator prior to dividing the YTD value by the number of pay weeks.