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• Agencies are not required to conduct A16 actives and may elect to not apply. • An application for A16 will be provided to subrecipients and will be reviewed by IHCDA for quality and completeness. IHCDA will inform subrecipients if they were chosen to be awarded A16 funds, in which case these funds may be budgeted and obligated by approved subrecipients as specified in their application. IHCDA reserves the right to approve an agency’s A16 proposal at a lower budget than what the agency proposed. • While activities proposed should primarily fall into Energy Education or Family Development/Case Management, if an agency has a compelling case for an innovative activity that would meet the requirements of A16 to enable households to reduce their home energy needs and thereby the need for energy assistance, those will also be allowed on a case-by-case basis. • If a subrecipient is not selected, or chooses to not submit an application, to be awarded A16 funds, the funds will not be awarded and subrecipients may not budget or obligate A16 funds. • If a subrecipient is selected to administer an A16 program, but fails to expend the funds by the close of the program year, the funds will be returned to IHCDA and redistributed. Documentation of Assurance 16: Each LSP must create its own A16 plan. All A16 activities should be outlined in their A16 application packet, including how the agency plans to measure impact and report progress to IHCDA.
LSPs should be able to document A16 activities in the same way they document other EAP activities. Some of these documents could include: • Payroll records/ledger that identify the number of hours spent on Family Development. • Timesheets from the Family Development Specialist. • Paystubs showing hours paid for family development. • Transfer documentation or journal entry if the expenses are reimbursed from another program that pays the employee’s salary. • LSPs must be able to provide a list of the clients served by Assurance 16. • If Assurance 16 activities can identify actual cost, an invoice may be submitted. • LSPs may no longer claim a flat rate per household for engaging in A16- allowable activities.