Page 17

CCDF POLICY AND PROCEDURE MANUAL Effective 10/14/24. 17

Appropriate Documentation to Verify New Employment

➢ New Hire Form-completed. EIN is not required, OR ➢ Employer Statement on letterhead, which must include: 1. Applicant or Co-Applicant name 2. Start date of employment 3. Rate of pay – if less than minimum wage is reflected, use the minimum wage rate multiplied by the anticipated hours to project income. 4. Anticipated hours (if an average is provided use the lesser of the hours to project income) 5. Contact information for the employer

Commissioned Employees Commissioned employees who do not have any income in the last 60 days should be marked as having incomplete income with vouchers pended after thirteen (13) weeks and an income update must be completed to establish poverty level. Income may not be projected in these situations.

Tipped Employees Tipped employees with an hourly wage less than minimum wage should be calculated using the current minimum wage multiplied by the anticipated hours worked to project income.

PLEASE NOTE: It is the responsibility of the Applicant or Co-Applicant to report if they are not participating in their service need. Eligibility should not request another paystub once projected income has been calculated. An income update is not required. It is important for Eligibility to communicate to the Applicant or Co-Applicant that they need to report all updates/changes within ten (10) days, as it may effect eligibility.

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Page 17

Official source

CCDF POLICY AND PROCEDURE MANUAL Effective 10/14/24. 17

Appropriate Documentation to Verify New Employment

➢ New Hire Form-completed. EIN is not required, OR ➢ Employer Statement on letterhead, which must include: 1. Applicant or Co-Applicant name 2. Start date of employment 3. Rate of pay – if less than minimum wage is reflected, use the minimum wage rate multiplied by the anticipated hours to project income. 4. Anticipated hours (if an average is provided use the lesser of the hours to project income) 5. Contact information for the employer

Commissioned Employees Commissioned employees who do not have any income in the last 60 days should be marked as having incomplete income with vouchers pended after thirteen (13) weeks and an income update must be completed to establish poverty level. Income may not be projected in these situations.

Tipped Employees Tipped employees with an hourly wage less than minimum wage should be calculated using the current minimum wage multiplied by the anticipated hours worked to project income.

PLEASE NOTE: It is the responsibility of the Applicant or Co-Applicant to report if they are not participating in their service need. Eligibility should not request another paystub once projected income has been calculated. An income update is not required. It is important for Eligibility to communicate to the Applicant or Co-Applicant that they need to report all updates/changes within ten (10) days, as it may effect eligibility.