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Inactive case records may also be preserved during the life of the individual so long as they may be needed for repayments on existing claims. 1450.20.05 RETENTION OF DOCUMENTS WITHIN THE CASE FILE Records of a deceased recipient may be retained as long as necessary for filing claims for recovery against the estate. 1455.00.00 DESTRUCTION OF CASE MATERIAL All case file materials must be maintained for review and audit purposes in accordance with the retention guidelines presented previously. Before destroying case file records, it is important to ensure that the record has lost relevance for all the programs in which the case members participated. When case records have been inactive for three years, a request for record destruction must be submitted to the Archives Division, Commission on Public Records, with a representative sample of three cases for the year. Upon approval, the other inactive case records may be destroyed. 1455.05.00 REMOVAL OF EXTRANEOUS MATERIAL FROM CASE RECORDS The periodic removal of extraneous material from the case record assists in case management. All material which supports the current eligibility determination must be retained. Examples of material to be retained are: Applications Medical information Medical expense information Child support information Assignments Agreements Overpayment information.

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Inactive case records may also be preserved during the life of the individual so long as they may be needed for repayments on existing claims. 1450.20.05 RETENTION OF DOCUMENTS WITHIN THE CASE FILE Records of a deceased recipient may be retained as long as necessary for filing claims for recovery against the estate. 1455.00.00 DESTRUCTION OF CASE MATERIAL All case file materials must be maintained for review and audit purposes in accordance with the retention guidelines presented previously. Before destroying case file records, it is important to ensure that the record has lost relevance for all the programs in which the case members participated. When case records have been inactive for three years, a request for record destruction must be submitted to the Archives Division, Commission on Public Records, with a representative sample of three cases for the year. Upon approval, the other inactive case records may be destroyed. 1455.05.00 REMOVAL OF EXTRANEOUS MATERIAL FROM CASE RECORDS The periodic removal of extraneous material from the case record assists in case management. All material which supports the current eligibility determination must be retained. Examples of material to be retained are: Applications Medical information Medical expense information Child support information Assignments Agreements Overpayment information.