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4420.05.00 ERROR RATES

NUMIDENT, SDX and BENDEX error or activity reports are generated when a match occurs but Mass Change cannot update the appropriate eligibility system screen because the name, date of birth or SSN does not match. In this situation, the worker must review the eligibility system data and pursue other forms of verification. The Mass Change may not update the interface screens with the NUMIDENT, BENDEX or SDX match because demographic data is discrepant. 4425.00.00 SECURITY The Internal Revenue Service (UUIDX) and Social Security Administration (BEER) matches exchange confidential tax and benefit information with state agencies only under the condition that strict security guidelines will be followed by the state in the storage, use, and disclosure of that information. This sensitive data is available to authorized DFR employees through the interface process for the purpose of making accurate eligibility determinations. Each employee is personally liable for any willful disclosure or misuse of the data and, therefore, must be aware of the security procedures and penalties for improper use or disclosure. Some security controls are built into the automated system. Other controls are assured through manual procedures. See Section 4425.10.00 for security procedures and Sections 4425.05.00 and 4425.05.05 for the penalties. 4425.05.00 PENALTIES FOR DISCLOSURE OF INFORMATION Federal regulations require that security and confidentiality be maintained for all data received from the IRS. The DFR has been provided with the IRS publication number 1075 titled "TAX INFORMATION SECURITY GUIDELINES" as a reference. The following information applies to both the UNVERIFIED UNEARNED INCOME DATA EXCHANGE (UUIDX) and the BENEFICIARY EARNINGS EXCHANGE REPORT (BEER). Section 7213(a) of the Internal Revenue Code makes unauthorized disclosure of information from a Federal income tax return a crime that may be punishable by a $5000 fine, five years imprisonment, or both. A copy of Section 7213(a) is in Section 4425.05.05. Section 7431 of the Internal Revenue Code permits a taxpayer to bring suit for civil damages in a United States District Court for unauthorized disclosures of return information. A copy of Section 7431 is in Section 4425.05.05. Employees must be aware that these civil and criminal penalties apply even if the unauthorized disclosures were made after their employment with the agency has terminated.