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Title 13: Social Service Resources Page 83 Iowa Department of Health and Human Services Employees’ Manual Chapter G: Child Care Assistance Identifiying the Provider Revised June 14, 2024 Provider Requirements

3. Mr. and Mrs. C apply for CCA on July 23, 2007. They indicate they will be using a nonregistered provider, XYZ Child Care. CCCAU sends XYZ Child Care a Payment Application for Nonregistered Providers, Record Check Request, Federal Fingerprint Card, form FD-258, Waiver Agreement and Statement, form DCI-45, Comm. 95, and Provider Agreement to complete. These forms are returned to HHS on July 30, 2007. Once background and abuse checks are completed, XYZ Child Care is approved to be a CCA provider on August 22, 2007. The effective date of the Child Care Assistance Provider Agreement will be July 23, 2007, the day Mr. and Mrs. C applied for CCA. Out-of-State Providers The Department (HHS) staff will follow three steps to obtain approval to make payment to out-of-state providers. 1. Check to see if the family’s chosen provider is already an approved child care provider by accessing the KinderTrack (KT) screens. The KT screens provide information about what type of provider the family has chosen and whether the provider has signed a Child Care Assistance Provider Agreement. 2. If the provider is not present, or is not active, in KinderTrack, issue the following to the provider, with instructions to return the form to your office: ▪ Form 470-3871, Child Care Assistance Provider Agreement. ▪ Request to provide license or registration verification. 3. Once this information is returned, HHS staff will finish the provider approval process by approving or denying the Child Care Assistance Provider Agreement and by making the appropriate entries into KinderTrack. See Establishing Payment Rate. Criminal and Child Abuse Record Checks Within two working days after receiving the forms from the prospective provider, process criminal and child abuse record checks as follows: ▪ HHS: Send all forms to the HHS worker who is responsible for checking the ACAN and STAR systems and checking the SING system owned by the Division of Criminal Investigation (DCI). ▪ PROMISE JOBS: Send all forms to the Centralized Child Care Unit in the HHS central office. HHS will forward the forms to the appropriate person responsible for performing the record checks.