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Title 13: Social Service Resources Page 82 Iowa Department of Health and Human Services Employees’ Manual Chapter G: Child Care Assistance Identifiying the Provider Revised June 14, 2024 Provider Requirements Nonregistered providers must renew their CCA authorization every 24 months. The entire provider approval process described above must be completed again. This means nonregistered providers must complete a new Child Care Assistance Provider Agreement, Payment Application for Nonregistered Providers, and have new background and abuse checks done. Make sure the provider and the client understand that CCA payment will be issued only when the provider meets all requirements found in Chapters 120 and 170 and after the record checks are returned as all clear, or until HHS completes the evaluation and gives permission for the person to provide child care. If the client chooses to place the children with the provider before all record checks are complete, and the provider is not approved for payment, it is the client’s responsibility to pay the provider for child care. NOTE: The effective date of provider eligibility for payment will be based upon the client’s application date or the date all provider requirements are met, whichever is later. This means that once a provider is determined eligible for payment by HHS, they may be paid for child care provided retroactively.

1. Mr. and Mrs. A apply for Child Care Assistance (CCA) on July 23, 2007. They indicate they will be using a registered provider, ABC Child Care. CCCAU sends ABC Child Care a Child Care Assistance Provider Agreement to complete. The Child Care Assistance Provider Agreement is returned to HHS on July 30, 2007. ABC Child Care is approved to be a CCA provider on August 13, 2007. The effective date of the Provider Agreement will be July 23, 2007, the day Mr. and Mrs. A applied for CCA. 2. Same scenario as Example 1, except that Mr. and Mrs. B indicate they have been using a registered provider, ABC Child Care, since May 19, 2007. ABC Child Care is approved to be a CCA provider on August 13, 2007. The effective date of the Provider Agreement will be July 23, 2007, the day Mr. and Mrs. A applied for CCA. Any care provided between May 19 and July 23, 2007, must be paid by Mr. and Mrs. B.