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Page 141 Iowa Department of Health and Human Services Employees’ Manual Overpayment Recovery Title 13: Social Service Resources Chapter G: Child Care Assistance June 14, 2024 How to Determine When an Overpayment Occurred Comment: 1. Mr. S applies for CCA on March 10 and is approved. On April 20, Mr. S quits his job. He does not report the change, and his CCA continues. Upon discovering this change on August 20, the worker finds that Mr. S is ineligible for CCA because he has not been working for more than 3 months. The calculation to determine the amount of overpayment to Mr. S starts on the date the change was no longer considered temporary or 3 months from the date he stopped working, April 20. 2. Ms. T applies for CCA on March 10 and is approved. Between April 20 and June 2, Ms. T only works 20 hours per week. She does not report the temporary change, and CCA continues. Upon discovering this change on August 20, the worker finds that Ms. T remained eligible for CCA because she continued working. Overpayment Due to Erroneous Provider Reporting Legal reference: 441 IAC 170.9(2) Policy: When a provider submits a claim containing false or erroneous information about care that causes an overpayment, start calculating the overpayment when the false or erroneous information first impacts the payment. Comment: Ms. D applies for CCA for her two children on May 1 and is approved. She chooses the ABC Child Care Center as her provider. On July 15, Ms. D changes her provider to the XYZ Child Care Center. The ABC Child Care Center continues to claim the Department for Ms. D’s two children after July 15. Upon Department review on October 20, it is found that the ABC Child Care Center has been paid for child care that was not provided to Ms. D’s children. The calculation to determine the amount of overpayment to ABC Child Care Center starts on the date the overpayment began, July 15. How to Calculate Overpayments Legal reference: 441 IAC 170.9(2) Policy: An overpayment is calculated as if the information had been reported and acted on timely.