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Page 125 Iowa Department of Health and Human Services Employees’ Manual Case Maintenance Title 13: Social Service Resources Chapter G: Child Care Assistance June 14, 2024 Changing Providers • Reinstate the case if the household contacts you with an Iowa address, before the effective date of cancellation or within the 14-day grace period. Reviewing Eligibility Legal reference: 441 IAC 170.3(5), 170.3(1)“d,” 170.4(2) Policy: Review CCA eligibility, the number of units the family is eligible for, and the parent’s fee at least every 12 months. At review time, the client is required to submit form 470-4377(M) or 470-4377(S), Child Care Assistance Review. This form will automatically be mailed out from the KinderTrack system 45 days before the family’s review date. This form must be complete. A review form is considered complete if: ▪ All items are answered including the client’s work schedule, and ▪ The form is signed and dated by the applicant, and ▪ The form is accompanied by all verification needed to determine continued eligibility, such as actual income, hours worked, student status, and school schedule. EXCEPTION: Families who have children with protective needs, foster parents with foster children or who are receiving child care assistance because the parent is participating PROMISE JOBS activities are not required to return form 470-4377(M) as part of the review process. PROMISE JOBS families must verify eligibility criteria, such as need for service, hours worked, work schedule, student status and school schedule. For families who are receiving CCA for children with protective needs or foster children, the social worker must submit form 470-4895, Protective/Foster Care Child Care Documentation, when the family’s certification period is ending. NOTE: Review requirements apply to all families receiving CCA except for families who are receiving CCA only because a parent is seeking employment. These families are not subject to review requirements because eligibility is limited to three months. (Waiver of the review applies only when the parent who is seeking employment does not also meet another need for service.) Do not redetermine eligibility during a certification period when the participant reports a change in circumstances or you become aware of a change unless: ▪ Income will exceed 85 percent of the State Median Income (SMI). ▪ The family needs more units of child care. ▪ The family fee amount will decrease. ▪ A lapse in need is not temporary.