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Page 119 Iowa Department of Health and Human Services Employees’ Manual Case Maintenance Title 13: Social Service Resources Chapter G: Child Care Assistance June 14, 2024 Reporting Changes Changes that must be reported include: ▪ Ending employment and not starting a new job ▪ Changes in income if the family’s gross monthly income exceeds 85 percent of Iowa’s median family income ▪ Ending an education or training program ▪ Change in residency outside of the state of Iowa ▪ No eligible child remains in the home Acting on Changes Policy: Act on the change as soon as possible, but no later than ten working days from the date you become aware of the change. Only a change that is required to be reported can be acted on during an establishment certification period, unless the change being reported benefits the family. Procedure: ”Acting on a change” includes requesting information within ten working days of the date a change is reported and taking action within ten working days of receiving verification of the change. Positive Changes Reported Positive changes do not require a timely notice to be sent. Changes are considered “positive” when they benefit the family. Examples are: ▪ Increase in employment hours resulting in need for more units of care ▪ Decrease in income resulting in a reduction in the family’s fee When a positive change is reported timely, the effective date on the notice of decision is the date of the change. Mr. A reports on June 2 that his employment hours increased from 30 per week to 40 per week as of May 26, and he needs an increase in the number of units he is authorized to use. A notice of decision is sent with an effective date of May 26 to authorize the additional units. When a positive change is not reported timely, the effective date on the notice of decision is the date the change was reported. NOTE: No recoupment of Child Care Assistance benefits is necessary when positive changes are reported. However, when positive changes are not reported in a timely manner, the parent is responsible to pay the provider for the extra units not covered until a new notice of decision is issued.