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Title 13: Social Service Resources Page 112 Iowa Department of Health and Human Services Employees’ Manual Chapter G: Child Care Assistance Authorizing Services Revised June 14, 2024 Child Care Assistance Provider Agreement Provider Tax ID Policy: The child care provider must enter their legal name and a valid tax identification number (SSN or EIN) on their Child Care Assistance Provider Agreement to be paid by the CCA program. This information is used by State Accounting Enterprise (SAE) to set the provider up as a vendor in the state accounting system. Procedure: If the name or tax identification number does not match IRS records, the vendor information will be rejected by SAE and the worker will be notified. Send a request for information to the provider to obtain their correct legal name and tax identification number, explaining that if the correct information is not returned, the provider will not be paid. When an existing provider requests a change to their business name or tax identification number, send a request for information to obtain verification of the name or tax identification number change. Once this verification is received, make entries in KinderTrack to update the provider’s information. Acceptable verification includes: ▪ A copy of the provider’s social security card, ▪ IRS documents that provide the provider’s legal business name and employer identification number (EIN). NOTE: Do not make changes to the provider’s KinderTrack record before obtaining verification of the correct information. Notice of Decision: Child Care Legal reference: 441 IAC 170.3(3) Policy: Use the Notice of Decision: Child Care, form 470-4558, to: ▪ Notify a client of agency actions that affect the client’s eligibility or benefit level. Each client has the right to be given information regarding eligibility and benefit determination. ▪ Notify a nonregistered provider of actions that affect the provider’s eligibility. ▪ Notify licensed, registered, and nonregistered providers when the Child Care Assistance Provider Agreement is canceled, denied, or revoked. NOTE: The provider will receive a Certificate of Enrollment, form 470-4444, when the family NOD is created to notify them that CCA eligibility has been approved, canceled or changed, and the number of units authorized.