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Iowa LIHEAP Policy and Procedures Manual 18.00 Monthly Funding Request and Expenditure Report

Effective 09/01/2023

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18.00 MONTHLY FUNDING REQUEST AND EXPENDITURE REPORT

Documentation supporting funds requested on the Monthly Funding Request and Expenditure Report will be routinely monitored and may be requested at any time for all contract line items.

The report shall account for all encumbrances (unpaid approved). Documentation may be requested to accompany the report, as deemed necessary by the CAA Unit for Administration, Regular Assistance, ECIP crisis funds and other line items.

Unpaid approved line items must be paid within 14 calendar days (federal holidays excluded) of receipt of funds at the agency (day one is the day after the funds are deposited into the agency account). To request a waiver to exceed the 14-calendar day period, complete the “14 Days Cash on Hand Waiver Request”, which is maintained on the Members Only page of https://humanrights.iowa.gov/dcaa and email it to the state for approval.

Projected line items must be paid within 30 calendar days (federal holidays excluded) of receipt of funds at the agency (day one is the day after the funds are deposited into the agency account).

Cash on-hand must be received by the CAA Unit before the monthly expenditure report will be processed for payment. This means that any requested funds will not be sent to the agency until the cash on-hand is received by the CAA Unit.

The Monthly Funding Request and Expenditure Report is located in the Members Only section of https://humanrights.iowa.gov/dcaa and may have an original signature or an electronic signature, provided there is a date/time stamp, which may include a log.