Page 12

SECTION 200 PROGRAM ADMINISTRATION

LIHEAP MANUAL JANUARY 2022 12

201.9 ADMINSTRA TIVE FUNDING

The administration of the LIHEAP requires Community Action Agencies to distinguish between Administrative Costs and Program Support Costs. Administrative Costs shall be defined as costs directly related to program operations, planning and development. Agencies must allocate administrative expenses monthly according to the Agency’s cost allocation plan. Administrative Costs shall be capped at the annual contractual rate. Please refer to the LIHEAP contract for the annual administrative cap.

Allowable Administrative Costs May Include: A. Administrators Salaries/Fringe • Executive Directors • Finance Department Staff • Human Resource Officer B. Fiscal Reporting • Program Reporting (Include only the portion of these activities that are not completed by LIHEAP Directors/Coordinators and Outreach staff) i. LIHEAP Monthly Programmatic and Expenditure Reports ii. Regulated Marketer Referral Program Monthly Reports iii. Staffing Implement Plan (SIP) C. Public Relations D. Procurement Activities E. Property Management F. Salaries and Benefits of staff performing administrative functions

201.9 ADMINSTRA TIVE FUNDING (Cont’d) G. Activities related to eligibility determinations H. Rent (A pro rata share of rent paid where outreach services are provided can be considered program costs) I. Utilities (A prorate share of utilities paid where outreach services are provided can be considered program costs) J. Insurance