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CAPS Policy – Provider Rights and Responsibilities No.: CAPS/00-12 Effective Date: 10/01/2016 Revised: 03/02/2026 Revision Effective: 03/02/2026

CAPS Policy Manual

Page 77 of 109 (1) Debarment or removal from any other federal or state program (disqualification will span a period of seven years plus any period thereafter that funds are still outstanding) (2) Failure to repay funds (disqualification will be lifted once the overpayment is paid in full) (3) Violation of CAPS policy. The period for disqualification will be based on the severity of the violation of policy, after a DECAL review has been conducted. (4) Fraud conviction by state court, federal court, and/or Attorney General’s Office (disqualification will be permanent) (5) Serious injury as defined in Definitions and Acronyms (6) At the sole discretion of CAPS, a licensed provider may be disqualified from CAPS when serious health and safety violations occur even if DECAL has not revoked the provider's license. (7) At the sole discretion of CAPS, a license-exempt or informal provider may be disqualified from CAPS when serious health and safety violations occur even if DECAL has not rescinded the provider's exemption or informal provider status.

12.4.16 Reinstatement Under certain conditions, at DECAL’s discretion, providers who have been dismissed or disqualified for CAPS may be reinstated into the program. Providers may be reinstated as follows: Provider Action DECAL Response Failure to submit W9, 704, Child Care Provider Agreement, or direct deposit form Reinstatement may occur once all documents are submitted. If reinstatement does not occur within 30 calendars of being dismissed, the provider will have to begin the enrollment process again. Failure to complete mandatory training requirements Reinstatement may occur if the provider completes mandatory training requirements within 30 calendar days of the notification of dismissal. If training occurs after the 30 days, the provider will have to complete the enrollment process. Revocation (cancellation) of license Reinstatement may occur if license revocation has been rescinded per DECAL guidelines. Providers may have to submit verification of license reinstatement. Exemption status revoked Reinstatement may occur if exemption status has been reinstated per DECAL guidelines. Monitoring Checklist Reinstatement may occur when compliance of the monitoring checklist has been satisfied. If reinstatement does not occur within 30 calendar days of being dismissed, the provider will have to begin the enrollment process again. Disqualified for unpaid overpayment Reinstatement may occur one year from the date of dismissal once the overpayment is paid in full. Debarment by other federal or state program Reinstatement may occur when removed from debarment list. Allow their Quality Rated rating to expire Reinstatement may occur one (1) year from the date of dismissal once CAPS/Quality Rated Provisional Status has been granted by Quality Rated.

12.4.17 Tax Identification Reporting Providers are responsible for paying social security, federal, and state taxes. Tax form 1099 will be released each January detailing funds received for the previous calendar year for programs that are responsible for filing taxes. Providers can consent to receive 1099’s electronically or by mail annually and will have the option to change consent at any time.