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Table of Contents CAPS Policy Manual
Page 3 of 109 8 Income Calculations ......................................................................................................................................... 49
Purpose........................................................................................................................................................................ 49
Scope ........................................................................................................................................................................... 49
Gross Income ............................................................................................................................................................... 49
Applicable Income ........................................................................................................................................................ 49 8.5 Disallowed Expenses for Self-Employment.................................................................................................................. 50 8.6 Earned Income Verification .......................................................................................................................................... 51 8.7 Unearned Income Verification ...................................................................................................................................... 51 8.8 Calculations ................................................................................................................................................................. 51 8.9 Declaration of Assets ................................................................................................................................................... 53 9 Family Fees ....................................................................................................................................................... 54
Purpose........................................................................................................................................................................ 54
Scope ........................................................................................................................................................................... 54
Family Fee Overview ................................................................................................................................................... 54
When Family Fees Are Assessed ................................................................................................................................ 54
When Family Fees Are Not Assessed ......................................................................................................................... 54
Policy Related to CAPS Assessed Family Fees .......................................................................................................... 55 10 Purchase of Child Care Through Scholarships ............................................................................................. 56
Purpose........................................................................................................................................................................ 56
Scope ........................................................................................................................................................................... 56
Changes in Funding or Eligibility .................................................................................................................................. 56
Parental Choice ........................................................................................................................................................... 56
Child Care Scholarships .............................................................................................................................................. 57
Types of Scholarships Authorized by CAPS ................................................................................................................ 58
State Maximum Reimbursement Rates and Payment Rates ....................................................................................... 58
Provider Billing and Payments ..................................................................................................................................... 59 11 Participating Providers .................................................................................................................................... 62
Purpose........................................................................................................................................................................ 62
Scope ........................................................................................................................................................................... 62
Provider Participation ................................................................................................................................................... 62
Licensed Child Care Providers ..................................................................................................................................... 62
License-exempt Child Care Providers .......................................................................................................................... 63
Informal Child Care Providers ...................................................................................................................................... 64 12 Child Care Provider Rights and Responsibilities .......................................................................................... 66
Purpose........................................................................................................................................................................ 66
Scope ........................................................................................................................................................................... 66
Child Care Provider Rights........................................................................................................................................... 66
Child Care Provider Responsibilities ............................................................................................................................ 67 13 Case Changes and Documentation ................................................................................................................ 81
Purpose........................................................................................................................................................................ 81
Scope ........................................................................................................................................................................... 81
Case Management Best Practices and Responsibilities .............................................................................................. 81
Change in Family Circumstances ................................................................................................................................ 81
Verification ................................................................................................................................................................... 82
Change Status and Dispositions .................................................................................................................................. 82
Changing Child Care Providers .................................................................................................................................... 82
Non-temporary change in state-approved activity ........................................................................................................ 82
Case Suspensions ....................................................................................................................................................... 83
Case Closures ............................................................................................................................................................. 83
Eligibility Case Records ............................................................................................................................................... 84 14 Annual Redetermination .................................................................................................................................. 86
Purpose........................................................................................................................................................................ 86
Scope ........................................................................................................................................................................... 86
Policy Content and Guidelines ..................................................................................................................................... 86