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DEO LIHEAP Policies and Procedures Manual Page 7
Part 200 -- Definitions A. Act – Title XXVI of the Omnibus Budget Reconciliation Act of 1981, Public Law 97-35, as amended [42 U.S.C. Sections 8621-8630] and [45 CFR Part 96, Subpart H, Sections 96.80-96.89], all of which are incorporated by reference. B. Administrative expenses – Costs for general administration and coordination of the program, including direct and indirect costs. This includes the salaries, fringe, rent, utilities, travel, etc. associated with financial and administrative management of the program. C. Subrecipient – A local service provider contracted by DEO to administer LIHEAP in their designated Local Service Area. Also referred to as the Sub-Recipient. For the purposes of this manual, the term “subrecipient” will be used to describe all local LIHEAP provider subrecipients. D. Applicant – A person (or persons) who has submitted or requested an application for services. E. Application Date - The date that the application is completed (whether by self or with assistance), signed by the applicant, and verified by subrecipient’s staff. This date shall not be changed. F. Application Receipt – The date that an applicant first submits an application for assistance. G. Boarder - One or more persons living in the same house who pay rent to the homeowner who also lives in the house. The income of the homeowner or other boarders is not counted. Boarders cannot be related by blood or law to the owner of the home. H. Client – An applicant, household or customer whose application for assistance has been approved. I. Crisis Assistance – Assistance provided to an applicant with no access to, or in danger of losing access to, necessary home energy. Subrecipient may provide multiple crisis assistance benefits per year. (1.) Multiple assistance benefits up to the maximum/cap as set forth by DEO. (2.) It may be used to pre-pay home energy usage: a. Client should either: be within seven (7) days of using the remaining balance of ‘energy’ pre-purchased, have their power disconnected/shut off, or need to make a deposit.