program-integrity-effective-fiscal-management-practices

Reason(s) for non-compliance: • The Lead Agency did not sufficiently describe fiscal controls that allow for tracking of funds to establish allowable expenditures, as required by 98.67(c)(2). (Plan Question 10.1.2b) • The Lead Agency did not sufficiently describe fiscal controls to prepare and submit required reports, as required by 98.67(c)(1). (Plan Question 10.1.2c) • The Lead Agency does not sufficiently describe effective internal controls to ensure sound fiscal management, as required by 98.68(a)(1). (Plan Questions 10.1.3a and 10.1.3c) • The Lead Agency is on a corrective action plan (CAP) for an error rate over 10% reflecting that not all of its fiscal management and internal control practices are sufficiently effective, as required by 98.68(a). (Plan Questions 10.1.2, 10.1.3, 10.1.4, 10.1.5a, and 10.1.6a) Overall Target Completion Date: 04/30/2025 Action Step Number Action Step Description Target Completion Date 1 The lead agency will identify required state team members from each unit within the agency responsible for ensuring program integrity including members of Operations, Fiscal and the Child Care Subsidy teams. 02/28/2025 2 The lead agency will request TA on the use of the Internal Controls Self-Assessment Instrument which will assist the state in reviewing how well current policies and procedures address CCDF program integrity and financial accountability including requirements aimed at reducing payment errors, minimizing program waste, fraud, and abuse; and ensuring that funds are used for 02/28/2025 allowable program purposes and for eligible recipients. 3 The lead agency will utilize the Self-Assessment Instrument to measure the effectiveness of internal controls. 03/31/2025 4 The lead agency will follow up with recommendations to address deficiencies identified as a result of the Self-Assessment. 04/30/2025 5 The lead agency will continue to follow action steps as referenced in the Corrective Action Plan 01/15/2025