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Other administrative costs may include state indirect or allocated costs for management functions and overhead costs. Additional amounts may be budgeted for state level special projects, equipment purchases, training, or other planned state activities for the year. Sub grantee administrative costs are added to the overall budget.

Costs for Assurance 16 activities, including personnel costs, are not administrative and are not considered under the limits on administration.

107.2 Carryover

States are allowed to set aside an amount up to 10% of the total allotment for carryover to the next year. Funds carried over from one federal fiscal year to the next retain characteristics from year to year. For example, if Delaware received an allocation of $10,000,000 and carried over the maximum amount allowed (10%) or $1,000,000, the amounts used for administration and services do not have to be refigured. If $1,000,000 is carried into the next year and of that $1,000,000, $300,000 was in administrative costs from the previous budget year, and $700,000 was for services, then when carrying the funds into the next fiscal year, $300,000 could be used for administration. If funds did not retain characteristics from year to year, then only $100,000 (or 10%) of the carryover amount could be used for administration in the next fiscal year.

108. SUBGRANTEE / CONTRACT AGENCIES

The bulk of the DEAP is administered by subgrantee or contractor agencies. These agencies are selected based on an RFP process (see Section 200, RFP/Contracts) for more details on this process. Contracts are signed with non-profit agencies to provide, intake, certification, and vendor payments for most services under DEAP. Services administered within the state, whether in DHSS or other departments are generally done through a Memorandum of Understanding (MOU). Services provided inside DSSC do not require and MOU.

108.1 Subgrantee/Contractor Budget

The Subgrantee receives an allocation of LIHEAP funds from the OCS based on their submission of an annual budget. The allocation will include:

Administration (the amount available after state level administrative funds are deducted).

Program, including Client Services (the total amount of benefits paid to eligible households). These funds may, but not always, be broken down by client service and/or County.