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DIVISION OF STATE SERVICE CENTERS OFFICE OF COMMUNITY SERVICES DELAWARE ENERGY ASSISTANCE PROGRAM

OPERATIONS MANUAL (DEAP) NUMBER: 600

Program: LIHEAP STANDARD OPERATING PROCEDURE: LOW-INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP) VENDORS AND PAYMENTS PROCEDURES

Approved: Date:_________________

Director:______________________

SECTION 600 VENDORS AND PAYMENT PROCEDURES

600: VENDORS AND PAYMENT PROCEDURES

A. Regular Fuel Payments

1. Contractor agency will print screen from CAPS database with the following information: a. Client Name b. Client Address c. Benefit Amount d. Fuel Vendor 2. Contractor agency will submit invoice, by county, with aforementioned backup documentation to the Division of State Service Centers, Office of Community Services (DSSC/OCS) 3. OCS Administrative Specialist (AS) will date stamp contractor invoices upon receipt; next the AS stamps invoice with payment authorization coding stamp.; then logs in vendor amount and date invoice was received , then logs same information onto the computer spreadsheet. Then AS gives the invoice to OCS Internal Auditor (IA).

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Page 48

Official source

DIVISION OF STATE SERVICE CENTERS OFFICE OF COMMUNITY SERVICES DELAWARE ENERGY ASSISTANCE PROGRAM

OPERATIONS MANUAL (DEAP) NUMBER: 600

Program: LIHEAP STANDARD OPERATING PROCEDURE: LOW-INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP) VENDORS AND PAYMENTS PROCEDURES

Approved: Date:_________________

Director:______________________

SECTION 600 VENDORS AND PAYMENT PROCEDURES

600: VENDORS AND PAYMENT PROCEDURES

A. Regular Fuel Payments

1. Contractor agency will print screen from CAPS database with the following information: a. Client Name b. Client Address c. Benefit Amount d. Fuel Vendor 2. Contractor agency will submit invoice, by county, with aforementioned backup documentation to the Division of State Service Centers, Office of Community Services (DSSC/OCS) 3. OCS Administrative Specialist (AS) will date stamp contractor invoices upon receipt; next the AS stamps invoice with payment authorization coding stamp.; then logs in vendor amount and date invoice was received , then logs same information onto the computer spreadsheet. Then AS gives the invoice to OCS Internal Auditor (IA).