8.1 Redetermination

Sixty calendar days before the end of the established eligibility period, the family's assigned eligibility worker will inform the family of the upcoming redetermination process by sending a Notice of Eligibility Redetermination. The notice can also be given in person by Level II child care providers. The notice specifies the documentation needed to redetermine eligibility for the next period. Similar to applying for the child care subsidy, families can complete the eligibility redetermination process by using the online subsidy application or visiting DHS or a Level II child care provider in person. All families are required to provide the following documents for redetermination: • Proof of income earned during the last 45 days (unless exempt); • Proof of DC residency; • Proof of qualifying need category; and • Proof of any changes from what was reported in the initial application, including: o Change in family size; or o Change in custody arrangements. Families must submit requested documentation at least 15 calendar days before the end of their eligibility period to ensure there is no disruption in services. If a family does not supply all the required eligibility information by the deadline, they will be terminated from the Child Care Subsidy Program. Eligibility staff must ensure that applicants are not required to unduly disrupt their education, training, or employment to complete the eligibility redetermination process. If a child is found ineligible after the redetermination application is reviewed, the family has 15 calendar days to appeal the eligibility decision. If the family does not submit an appeal, the child care subsidy will be terminated at the end of the eligibility period. Please see Section 11 for more information on Appeals and Administrative Hearings.