3.2.8 Qualifying Need

3.2.8a Children Under Protective Services Acceptable documentation for verification of the receipt of protective services includes one of the following:  Protective supervision court order;  Documentation from a CFSA vendor, including placement letter;  Referral Form from CFSA;  Custody order; or  Other court documents. Applicants are given a 60 calendar day grace period to provide any additional documentation necessary to determine eligibility. Upon initial eligibility determination, children eligible for child care subsidy under this category are permitted to enroll in the child care placement before completion of all required documentation. The provider will be paid for child care services rendered during the grace period. If, after full documentation is provided, the child is found to be ineligible, subsidized child care services will be terminated. Adoptive parents who adopt a child within 30 calendar days of the end of the child’s eligibility period are given a 60 calendar day grace period from the date of redetermination to provide any additional documentation necessary to determine eligibility and to comply with immunization and health requirements. 3.2.8b Children with Disabilities Acceptable documentation for verification of the classification of a child with disabilities includes one of the following:  A copy of the child’s current Individualized Education Plan (IEP);  A copy of the child’s current Individual Family Service Plan (IFSP);  A copy of the child’s current Section 504 Accommodation Plan;  Documentation from Strong Start, DC’s early intervention program, identifying eligibility for early intervention services; or  Documentation of a diagnosed physical or mental condition that has a high probability of resulting in a developmental delay or disability by a qualified medical/clinical professional. 3.2.8c Children of Adults with Disabilities Acceptable documentation for verification of classification as an adult with disabilities includes one of the following:  A written statement from a licensed physician on official letterhead that recommends the need for child care services due to the adult’s disability;  Documentation from DDS substantiating the effects of the adult’s condition on daily functioning in connection to the child; or  Documentation of participation in vocational rehabilitation services from DDS, including a referral from DDS. 3.2.8d Children Experiencing Homelessness Acceptable documentation for verification of homelessness includes:  OSSE’s Child Care Referral Form from an approved homeless shelter or homeless prevention site. Applicants are given a 60 calendar day grace period to provide any additional documentation necessary to determine eligibility. Upon initial eligibility determination, children eligible for a child care subsidy under this category are permitted to enroll in the child care placement before completion of all required documentation. The provider will be paid for child care services rendered during the grace period. If, after full documentation is provided, the child experiencing homelessness is found to be ineligible, subsidized child care services will be terminated. 3.2.8e Children of Teen Parents Acceptable documentation for verification of classification as a teen parent includes one of the following showing the applicant is 19 years of age or younger:  Government-issued ID;  Passport; or  Birth certificate. 3.2.8f Children of Elder Caregivers Acceptable documentation for verification of elder caregiver status includes one of the following:  Government-issued ID or birth certificate showing the applicant is 62 years of age or older;  Documentation of receipt of Social Security benefits; or  Documentation of receipt of Supplemental Security Income (SSI) payments. 3.2.8g Children enrolled in Head Start, Early Head Start, or QIN Acceptable documentation for verification of enrollment in Head Start, Early Head Start, or QIN includes one of the following:  OSSE’s Child Care Referral Form;  Signed family partnership agreement; or  Signed letter on Head Start or Early Head Start program letterhead confirming program enrollment. Applicants are given a 60 calendar day grace period to provide any additional documentation necessary to determine eligibility. Upon initial eligibility determination, children eligible for a child care subsidy under this category are permitted to enroll in the child care placement before completion of all required documentation. The provider will be paid for child care services rendered during the grace period. If, after full documentation is provided, the child is found to be ineligible, subsidized child care services will be terminated. 3.2.8h Families Experiencing Domestic/ Family Violence Acceptable documentation for verification of a family experiencing domestic/family violence includes one of the following:  A police or incident report;  A court document, including a current civil protection order;  A signed statement from a social worker, counselor, attorney, or doctor; or  When documentation cannot be provided a signed written statement to self-verify that the family is affected by family or domestic violence. Families experiencing domestic/family violence may apply with a non- disclosed address for safety reasons. Families can use a letter from a domestic violence program with a non-disclosed address to satisfy the residency requirement. Applicants are given a 60 calendar day grace period to provide any additional documentation necessary to determine eligibility. Upon initial eligibility determination, children eligible for a child care subsidy under this category are permitted to enroll in the child care placement before completion of all required documentation. The provider will be paid for child care services rendered during the grace period. If, after full documentation is provided, the child is found to be ineligible, subsidized child care services will be terminated. 3.2.8i Children with a Parent(s) or Guardian(s) Participating in Addiction Recovery Programs Acceptable documentation for verification of a parent(s) or guardian(s) participating in an addiction recovery program includes one of the following:  Court-mandated treatment records dated within 45 calendar days of the application;  Attendance records within 45 calendar days of the application from substance use disorder/addiction treatment or rehabilitation program;  Referral Form from CFSA confirming compliance with the recovery program dated within 45 days of the application; or  Written verification of attendance dated within 45 days of the application from a licensed physician, an advanced practice registered nurse (APRN), a licensed behavioral health professional, a licensed physician assistant, a licensed alcohol and drug counselor (LADC), a certified recovery support worker (CRSW), or a board-certified psychologist.