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CODE OF COLORADO REGULATIONS 9 CCR 2503-7 Income Maintenance (Volume 3)

30 3.756.13 Lost Applications [Rev. 11/1/13] If a household reports to the county/Contractor that it has mailed or otherwise made application for basic benefits and the county department/Contractor cannot locate the application for the household, such application shall be deemed “lost”. The procedures for handling “lost” applications shall be prescribed by the State Department. The client must notify the county/Contractor of the lost application no later than thirty (30) calendar days from the submission date. 3.756.14 Determination of Eligibility [Rev. eff. 11/1/93] A county department shall have up to thirty (30) calendar days from the date of application as defined in the “Definitions” section of these rules to determine eligibility. 3.756.15 Notification of Approval or Denial [Rev. eff. 10/1/01] Upon determination of eligibility, the household shall be notified in writing of approval or denial in accordance with the notice requirements in these rules. 3.756.16 County of Residence [Rev. eff. 10/1/09] The county of residence for applicant households shall be the county where the applicant household is residing as of the date of application. An application received from a non-resident of the county shall be forwarded to the county of residence within five (5) working days. Processing time begins upon receipt of the application by the county of residence. The county forwarding the application shall, simultaneously, notify the applicant household, in writing, of the name, address, and phone number of the county to which the application was forwarded. 3.756.17 Relocation [Rev. eff. 11/1/94] If an approved household moves from one county to another within Colorado, the original county of residence in which eligibility was determined, shall remain responsible for processing that case throughout the program year. The new county of residence shall provide assistance to the case processing county as requested. If an applicant then applies in the new county of residence, the application shall be denied, and the applicant notified that benefits will be paid by the original county. 3.756.18 Withdrawn Application [Rev. eff. 11/1/08] An applicant who voluntarily withdraws his/her application prior to eligibility being determined shall be denied. The applicant may notify the county either in writing or verbally that they are voluntarily withdrawing their application. Verbal notice must be documented in the report of contact (ROC). 3.756.19 Unlocated Applicant [Rev. eff. 10/1/09] An applicant who cannot be located prior to eligibility being determined shall be denied. The county/Contractor must attempt to locate the applicant by mailing a forwardable letter to the last known address. If the applicant does not respond within fifteen (15) business days, the application shall be denied. 3.756.2 ADVANCE PAYMENT OF THE HEATING FUEL ASSISTANCE PROGRAM BENEFIT (applicable only when a signed Vendor Agreement has not been secured) [Rev. eff. 12/1/14] A. A shut-off notice or other documentation of intent to terminate heating services by the heating supplier or landlord or that termination of service has occurred; or,