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CODE OF COLORADO REGULATIONS 9 CCR 2503-7 Income Maintenance (Volume 3)

28 2. Collateral contact with the fuel provider to establish vulnerability. Contact is to be documented in the report of contact (ROC). 3. A copy of the current or previous month’s rent receipt if heat is included in rent is also acceptable. The rent receipt must specifically notate that heat and/or utilities are included in rent. A lease or rent statement from the applicant's landlord is required if the rent receipt is not specific. 4. The county/Contractor may use prior year's fuel bill if the information supplied matches the current application/information. If historical information is being used to verify vulnerability, a notation must be made in the case record. If the fuel bill that is submitted as evidence of vulnerability is in the name of a person other than the applicant household, the case record shall contain a notation that explains the discrepancy in names. 3.755.42 Subsidized Housing Rent Documentation [Rev. eff. 11/1/13] Applicant households living in subsidized housing units shall be required to provide documentation specifying that the household is subject to heating surcharges when home heating usage exceeds the amount of the household's heating allowance, within the current LEAP program year, or evidence of a separate heating bill. 3.755.43 Wood Permits [Rev. eff. 6/1/09] Applicants who cut their own wood shall be required to provide a copy of their wood cutting permit. If a permit is not available, the applicants must provide a written and signed statement that they cut their own wood, plus documented proof that they cut it on their own land or that they have permission from the landowner. 3.755.44 Wood Purchase [Eff. 12/1/14] Applicants who use wood as their primary heating fuel must provide a receipt from a wood vendor. Receipts must include the vendor’s name, address, telephone number, date and the name and address of the buyer; it must also contain the amount of wood purchased, the date of the purchase and the cost. If the required information is not provided on the receipt, the county must document in ROC and provide further explanation. 3.755.45 Propane Purchase/Other Bulk Fuels [Eff. 11/1/15] Applicants who use propane or other bulk fuels, referred to in definitions in these rules, as their primary heating fuel must provide a receipt or statement from their vendor. Receipts must include the vendor’s name, address, telephone number, date, and the name and address of the buyer, amount of fuel purchased, the date of the purchase, and the cost. Applicants, who utilize propane bottles, as described in definitions in these rules, are required to provide a copy of a receipt of purchase only from a retail store or other propane provider. 3.755.5 ESTIMATED HOME HEATING COSTS 3.755.51 Verification [Rev. eff. 11/1/15] County departments/Contractor shall obtain verification of estimated home heating costs. Verification shall consist of evidence provided by the approved LEAP fuel vendor for the residence at the time of application.