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CODE OF COLORADO REGULATIONS 8 CCR 1403-1 Colorado Child Care Assistance Program

60 2. Qualified exempt child care Providers caring only for children related to the child care provider such as grandchildren, great-grandchildren, siblings, nieces, or nephews, etc.; P. Child care Providers shall maintain paper or electronic sign in/out sheets that the person authorized to drop off/pick up the children has signed with the date, names of the children and, the time the children arrive and leave each day they attend. These records shall be available for county review upon request and maintained for the current year plus three years. Q. Child care providers shall report non-payment of parent fees no later than sixty (60) calendar days after the end of the month the parent fees are due unless county policy requires it earlier. The unpaid parent fees can be reported by fax, e-mail or other electronic systems, in writing or on the billing form. R. Child care providers shall notify the county of unexplained, frequent and/or consistent absences within ten (10) calendar-days of establishing a pattern. S. Child care providers shall not charge counties more than their established private pay rates. T. Child care providers shall not charge adult caretakers or teen parents rates in excess of daily reimbursement rates agreed upon in the Fiscal Agreement (this includes the agreed upon registration, mandatory activity and transportation fees if the county pays these fees). U. If a licensed child care provider chooses to charge families for absences for which the county does not provide reimbursement, they shall use the CCCAP daily reimbursement rate agreed upon in the Fiscal Agreement. V. Child care providers shall offer free, age appropriate alternatives to voluntary activities. Child care providers shall only bill for: 1. Care that was authorized and provided; 2. Reimbursable registration fees; 3. Reimbursable activity fees; 4. Reimbursable transportation fees; 5. Reimbursable hold slots; 6. Reimbursable drop in days; and/or, 7. Reimbursable absence payments. W. Child care providers shall bill counties monthly for payments that were not automatically processed through CHATS including but not limited to: 1. Care that was authorized and provided; 2. Reimbursable registration fees; 3. Reimbursable activity fees; 4. Reimbursable transportation fees; 5. Reimbursable hold slots;