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CODE OF COLORADO REGULATIONS 8 CCR 1403-1 Colorado Child Care Assistance Program

50 2. Adequate payment arrangements are made with the child care provider to whom the fees are owed and an agreement is signed by both parties; or 3. County determination of verified good faith efforts to make payment to the child care provider(s), when the client was unable to locate the child care provider(s). HH. Counties shall authorize care based on verified need, by establishing an authorization to cover the maximum amount of units needed to ensure care is available based on the adult caretaker or teen parent’s participation in an eligible activity, and shall not be linked directly to the adult caretaker or teen parent’s activity schedule and should be based on the child’s need for care. II. Counties are encouraged to blend Head Start, Early Head Start and CCDF funding streams by authorizing care based on the child’s need for care, regardless of the child’s Head Start or early Head Start enrollment status, in order to provide seamless services to children dually enrolled in these programs. JJ. Counties shall align the Low-Income Child Care re-determination date with the Head Start or Early Head Start program year upon notification that a child is enrolled in a Head Start or Early Head Start program. The re-determination date shall not occur any earlier than twelve (12) months from the application date. KK. With regard to services to students enrolled in grades one (1) through twelve (12), no funds may be used for services provided during the regular school day, for any services for which the students received academic credit toward graduation, or for any instructional services, which supplant or duplicate the academic program of any public or private school. Exceptions to this may include but are not limited to: 1. When a child is temporarily prohibited from attending their regular classes due to a suspension or expulsion; 2. When a child is temporarily out of school due to scheduled breaks; or 3. When a child is temporarily out of school due to unexpected school closures. LL. The authorization start date shall be the date a Low-Income Child Care case is determined eligible, except in the case of a pre-eligibility application. If the child will receive care from a qualified exempt child care provider, the authorization start date shall not be prior to the date the criminal background check has been completed and cleared. MM. For pre-eligibility care reimbursable after eligibility has been determined and the county can provide subsidy for the potential program participant, authorization shall be dated to the date the pre-eligibility application was received by the county. NN. The county shall generate a Department-approved notice regarding changes to child care subsidies within one (1) business day and provide to the primary adult caretaker, teen parent and child care provider via postal service, e-mail or other electronic systems, fax, or hand-delivery. OO. If verification that is needed to correct the reason for closure of a child care case is received within thirty (30) calendar-days after the effective date of closure, eligibility shall be determined as of the date the verification was received regardless of any break in service period. PP. The county shall generate Attendance Tracking System registration for the household upon case approval or initial authorization.